Royal Agricultural & Horticultural Society Digital Archive
1. Introduction
The Royal Agricultural & Horticultural Society (“the Society”, “we”, “our”, or “us”) is committed to protecting and respecting your privacy in accordance with the Data Protection (Jersey) Law 2018.
This Privacy Policy explains how personal information may be handled through the Society’s Digital Archive website (“the Archive”).
The Archive exists for the purpose of preserving and making accessible historical records and previously published materials relating to the Society, Jersey’s agricultural and horticultural heritage, and associated events and activities.
2. Nature of the Archive
The Archive contains historical materials that have previously been published or made publicly available, including but not limited to:
- annual reports
- event programmes;
- newsletters;
- show catalogues;
- photographs;
- press materials;
- historical publications; and
- other archival records.
Where material contains personal information, it is included on the basis that:
- it was previously published or publicly circulated at the time;
- permission or consent would have been obtained where required at the time of original publication; and/or
- publication is considered appropriate for historical and archival purposes in the public interest.
3. Lawful Basis for Processing
The Society processes information within the Archive under the lawful basis permitted by the Data Protection (Jersey) Law 2018, including:
- legitimate interests;
- archival, historical, and research purposes; and
- where applicable, prior consent associated with the original publication.
We aim to ensure that the continued publication of archival material is fair, proportionate, and respectful of individuals’ rights.
4. Information We May Collect
When users access the Archive website, we may collect limited technical information automatically, such as:
- IP address;
- browser type;
- device information; and
- website usage data through cookies or analytics tools.
If you contact us directly, we may also collect:
- your name;
- email address; and
- any information you provide in correspondence.
5. How We Use Information
We use information:
- to maintain and operate the Archive;
- to improve website functionality and security;
- to respond to enquiries or takedown requests; and
- to comply with legal obligations.
We do not sell personal data or use Archive information for marketing purposes unrelated to the Society’s activities.
6. Historical and Archival Material
The Archive is intended as a historical record. Some archived content may contain names, photographs, or references to individuals connected with past events or publications.
We recognise that individuals may have concerns regarding historical content. The Society will consider reasonable requests for review or removal of material where appropriate.
Please see our Takedown Request Policy below.
7. Takedown Request Policy
If you believe that material published within the Archive:
- infringes your privacy rights;
- is inaccurate;
- has been included in error; or
- should otherwise be reviewed,
please contact us with:
- details of the material concerned;
- the reason for your request; and
- any supporting information.
All requests will be considered reasonably and in accordance with applicable law and the archival purpose of the website.
Contact society@royaljersey.co.uk.
8. Data Security
We take reasonable technical and organisational measures to protect information held within the Archive and associated systems from unauthorised access, alteration, disclosure, or destruction.
9. Retention
Archival materials are retained as part of the Society’s historical record unless removal is considered appropriate following review.
Administrative correspondence and website data are retained only for as long as necessary for operational or legal purposes.
10. Your Rights
Under the Data Protection (Jersey) Law 2018, individuals may have rights including:
- the right to request access to personal data;
- the right to request correction or removal of inaccurate information;
- the right to object to certain processes; and
- the right to request erasure in certain circumstances.
These rights may be subject to exemptions applicable to archival and historical records.
11. Cookies
The Archive website may use cookies or similar technologies to improve user experience and monitor website performance.
Users may control cookie settings through their browser preferences.
12. Contact
For any privacy-related enquiries, please contact:
Royal Agricultural & Horticultural Society
Email: society@royaljersey.co.uk
13. Changes to this Policy
This Privacy Policy may be updated from time to time to reflect legal, operational, or organisational changes. Any updated version will be published on the website.